Accounting Services:

• Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations.

• Preparation of an annual budget; schedule expenditures; analyze variances and commentary in accordance with cost minimization.

• To look after day-to-day financial transactions, weekly, monthly quarterly and yearly close of books, reporting and auditing including external and internal.

• Oversee operational systems, processes, and infrastructure while looking for opportunities of improvement or revision. 

• Works closely with Program Manager & Medical Director on special planning and departmental projects. 

• Overseas and reports weekly, monthly, quarterly, and annual reporting and progresses.

• File monthly bank statements and efficiently upload payments in the online banking system. 

• Demonstrate hands-on experience with bookkeeping, ensuring accurate data maintenance in the bookkeeping software. 

• Prepare comprehensive financial reports, including expenses and variance reports.

• Submit reports to the Senior Management Team and provide additional support in compiling expenses across all departments as required. 

• Check expenses for financial accuracy and ensure proper coding of expenses in accordance with relevant systems and procedures.

• Ensure budgets are up-to-date, accurate, and accessible to all relevant managers. 

• Flag any concerns regarding budgets to the appropriate managers.

• Support the Team Lead in the annual budgeting process. 

• Preparation of Payrolls and calculating the allowances, income tax etc.

• Assist in reviewing donor awards, memorandum of understanding, sub-agreements, contracts, and donor request letters. 

• Support internal and external audit  

Administration 

• Reservation of venues/hotels to organize project meetings, workshops, and conferences. Negotiate with hotels to provide low corporate rates for Forum. 

• Arranging travel & logistics for staff and consultants. This includes flight reservation and lodging at selected hotels.

• Ensure and to provide proper upkeep and maintenance of office premises. 

• Ensure office car and motorcycle maintenance and checking car logbook to ensure transparency in line with Forum policies & procedures. 

• Prepares office administrative contracts and related documents in accordance with Forum standard contracting process. 

• Coordinate with local vendors and service providers in relation to Forum office administration. 

• Coordinate with local IT support service provider for hardware procurement, local software installation, computer maintenance in case of trouble shooting etc. 

• Manage office fixed assets and inventories. 

• Coordinate with program team to respond queries raised by vendors and service providers. 

• Support to project staff and consultants from time to time. 

• Backstopping administrative and operations on a day-to-day basis.

• Maintains office administrative contacts database

The Ideal Candidate 

S/he will have the following qualifications and competencies: 

•  A seasoned professional with 3-5 years of hands-on experience in managing non-profit finance. 

• Bachelor/ Master’s degree in finance/accounting/business admiration. 

• Proficient in utilizing various accounting software packages, with a particular emphasis on experience with QuickBooks. 

• Highly developed organizational, liaison, and communication skills to effectively collaborate within the organization and with external stakeholders. 

• Experience working with Private limited firm is preferred, 

• Familiarity with budgetary and operational best practices and regulations.